WSRO Board of Directors Elections

Below is complete list of roles and responsibilities for the WSRO Board of Directors. The incoming and continuing board of directors will determine board positions at the January transition meeting.

Board of Directors Responsibilities

The Board of Directors develops the plans, programs, and budgets required to support the organization’s activities. 

All Directors:

  • Establish and maintain effective working relations with the public and business community
  • Handle multiple assignments at the same time.
  • Effectively cross the barrier between accomplishing "paid" and "non-paid" work.
  • Coordinate with other board members to carry out the mission of the organization and the programs/services established by its members.
  • Assist in the development and modification of plans, program standards, budgets, and evaluation for the organization. 
  • Maintain cooperative working relationships with other board members and acts as liaison for assigned committees, providing leadership and guidance as needed.
  • Assist in program planning, agenda development, and speaker recruitment for conferences. 
  • Conduct business/membership meetings at annual conferences.
  • Assist in annual membership drive.
  • Attend annual conferences and board retreats.
  • Commit to attending at least one board meeting per month (usually by teleconference) and a nominal amount of hours per month in support of WSRO-related activities.

Chairperson:

  • Sets the agenda for board meetings.
  • Monitors timeline of annual work plan and ensures tasks are completed.
  • Conducts board elections.
  • Conducts awards/recognition process (e.g., Wall of Fame).
  • Establishes temporary committees and task forces as necessary.
  • Prepares communications with other organizations or individuals and responds to requests for information.
  • Represents WSRO’s adopted policy positions.
  • Approves all expenditures.
  • Serves as liaison to ACT and WSTA; attends (or sends delegate to) to ACT conference.
  • Provides tie-breaking vote, when necessary.  

Vice Chairperson:

  • Presides in the absence of the chairperson.
  • Records, prepares and forwards the minutes of the board meetings.
  • Coordinates with chairperson on all organization activities to ensure all annual work plan tasks are completed.
  • Creates up-to-date reports as appropriate for Board meetings, annual business meetings.
  • Ex-officio member of all committees/teams.
  • Carries out such duties and assignments as delegated by the chairperson.

Communications Director:

  • Communicates with WSRO members, contacts, and other interested parties using website, email, and social media platforms to highlight membership benefits, conferences/workshops, and other organization activities.
  • Coordinates updates to the WSRO website.
  • Creates social media (Facebook, Twitter) content and manages social media accounts.
  • Creates up-to-date communication reports as appropriate for board meetings, annual business meetings.
  • Carries out such duties and assignments as delegated by the chairperson.

Membership Director:

  • Recruits new members to WSRO and retains existing members.
  • Promotes awareness of membership benefits.
  • Develops and maintains informational material describing the  benefits of WSRO membership.
  • Develops and implements strategies for welcoming new members; works to reinstate lapsed members.
  • Creates up-to-date membership reports as needed for board and annual business meetings.
  • Carries out such duties and assignments as delegated by the chairperson.

Treasurer:

  • Receives and safely keeps all monies. Handles collections.
  • Disburses monies under direction of the Board and approval by the chairperson.
  • Keeps accurate accounting of receipts, revenues, expenses, and bank statements.
  • Tracks and provides comparative financial data (revenue and expenses) as directed by Board.
  • Creates up-to-date financial reports as appropriate for board meetings and annual business meetings, and provides annual report of expenses and receipts.
  • Maintains membership data and distributes annual membership dues notices.
  • Maintains accurate organizational files.
  • Maintains accounts receivable-deposits revenue and accounts payable-dispense expenditures.
  • Completes necessary annual filings with the Secretary of State and Internal Revenue Service.
  • Carries out such duties and assignments as delegated by the chairperson.
Promotions:
  • Serves as chairperson of the Promotional Advisory Committee (PAC). 
  • In conjunction with the PAC, plans the annual Wheel Options promotion (determines a theme, creates posters and graphics, solicits prize donations, etc.) 
  • In conjunction with the Treasurer, calculates partner/jurisdictional contributions and send out invoices.
  • Develops ETC toolkit.
Last Updated 2014.
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